Meeting minutes and action lists
The agent drafts minutes and an action list from a recorded meeting and posts them to your team's workspace. Before anything is circulated, the clerk reviews and approves them.
Industries
AI for Local and Regional Government
Meeting minutes and records searches take staff hours every week. We build AI inside the accounts you already have, with a staff member approving what goes out.
Clients we work with in this field
Careful Work With Public Records
McCarthy's AI works with municipal and regional governments and public agencies in Canada, the US and the UK. Every workflow runs in your own accounts through an AI agent we set up, and a staff member approves anything that goes out. Each one has a named owner and written documentation that your records and privacy staff can review.
Routine Work That Fills the Week
- 01
Minutes after every meeting
Council, committee and department meetings each produce minutes and an action list. Clerks and managers write them by hand between other duties.
- 02
Policies and past decisions spread across drives
By-laws, policies, staff reports and earlier decisions sit across shared drives and paper files. Staff ask a long-serving colleague, and a retirement takes that knowledge along.
- 03
Grant applications start from scratch
Each funding call needs its requirements pulled out, earlier applications found and a careful response written, while staff also cover their regular work.
Many firms of 10 to 500 people now pay forAI seats. A few people use them well, therest went back to the old way, and nobodycan say what the company gets back forthe money. Our audit starts with the jobsyour team already does every week.
McCarthy's AIAudit, week 1In the audit, we sit down with your leadersand the people doing the work. We reviewyour tools, data and AI spend, then rank eachopportunity by the hours and dollars it saves.You get a 90-day plan and a one-hour call towalk your leadership through it.
Where AI Can Help First
A staff brain for by-laws and policies
Staff ask about a by-law, policy or past decision in plain language and get an answer that points to its source. Each person sees only what they're allowed to see.
Freedom of information requests
The staff brain also helps the person handling a request find where related records sit, and each answer points to its file. That person completes the search and decides what is released.
Grant applications drafted from past submissions
Drop in a funding call. The agent pulls out the requirements, finds your closest earlier applications and drafts a response in your format, and a staff member edits and submits it.
Common Questions
Still deciding? On a free 30-minute call we'll tell you what fits.
Where is our data stored, and who can see it?
Builds run in the accounts you already use, so records stay where your IT staff keep them, and your sharing settings decide what each person can see. For records that must stay in your country or region, the choices are data residency options.
How does this fit records retention and freedom of information requests?
Drafts, notes and summaries are saved in your own accounts, so your clerk or records staff can treat them like any other record under your retention schedule. We document each workflow in writing.
Who approves what goes out?
A staff member approves anything that goes to residents or to other agencies. Each workflow has a named owner on your team who's trained to run it, so responsibility stays with your people.
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Free 30-minute call
Start With a Free Conversation
On a free 30-minute call, you'll see one of our prompts run in your own AI tool and leave with a first step and its price, and you can keep resident information and internal records out of it.