Firms with a growing AI bill
You spend thousands of dollars a month on AI seats and usage and want to know what each part of it returns.
Solutions
Improve Your AI Agents and Pay Less for Them
We review what your agents and AI seats cost and how well they do the job, then cut the waste and set up tests so quality holds as things change.
Trusted by businesses like yours
A Review of Every Agent and Seat
Some firms now spend tens of thousands of dollars a month on AI, across seats and agents that were added one at a time, and it's hard to tell which parts are worth the money. We measure how well each agent does its job and where the spend goes, then change one thing at a time and test after each change, so you can see what it did to cost and quality.
Where AI Budgets Leak
- 01
The biggest model does every job
Tagging an email and drafting a contract often run on the same top-tier model at the same rate, when a smaller, cheaper model could handle the simple work.
- 02
Seats nobody uses
A seat costs the same whether it's used or not. In a trial Microsoft ran across 66 firms, average weekly use of its AI assistant over the last three months ran from 6.3% of licensed staff at one firm to 70% at another.
- 03
Quality slips unnoticed
Documents go out of date and providers update their models. Without a set of test questions, nobody sees answers getting worse until a wrong one reaches a client.
Measure First, Then Change One Thing at a Time
We measure your current setup before touching it, so every saving can be checked against where you started.
- 1
Review usage and spend
We go through your AI bills and usage reports and tie each cost to an agent or a seat, which shows what each one costs you a month.
- 2
Build a test set
We collect real questions and tasks from your team, with the answers they should get, and score your current setup on them before we change anything.
- 3
Fix what each agent reads
We tighten the instructions each agent runs on and clean up the documents it searches. Workflow steps that run twice or add nothing come out.
- 4
Match each task to the right model
Simple jobs like sorting and tagging move to smaller models. Long instructions an agent sends with every request get cached, so you pay less each time they repeat.
- 5
Monitor and cut what's idle
A weekly report tracks cost and test scores, so a drop shows up the week it happens. We cancel seats with no use in four weeks or move them to people who've asked for one.
What You Get From the Review
- A breakdown of monthly AI spend by agent and by seat
- A test set built from your team's real questions and tasks
- Quality scores before and after every change
- A model chosen for each task, sized to the job
- Tighter prompts and cleaner documents behind each agent
- A weekly report on cost and test scores
- A list of idle seats to cancel or reassign
- An estimate of the monthly saving from each change
Who This Is For
Agents that have drifted
An agent worked well at launch, but now people double-check its answers or ignore them, and nobody knows what changed.
Agents built by someone else
Your own staff or another firm built your agents, and you want an outside review before you spend more on them.
A budget or renewal coming up
Your AI line keeps growing and you need to show what it returns before the next renewal or budget round.
Common Questions
Still deciding? On a free 30-minute call we'll tell you what fits.
Will cheaper models make the answers worse?
A change only stays if it scores as well as before on your own test set. We score your current setup first, so a smaller model has to prove itself on your real tasks.
How much could we save?
It depends on how many seats sit idle and how much simple work runs on large models. We estimate the saving from each change after the review, before you commit to any of them.
How do you measure quality?
With a test set of real questions from your team and the answers they should get. Stanford researchers found legal research tools built on retrieval still gave wrong or unsupported answers 17% to 33% of the time, so we measure your own rate.
Which AI providers do you work with?
Whichever ones your agents use today. We choose a model for each task on its test score and its price, which can mean using more than one provider or model size.
How long does the review take?
About 3 to 4 weeks, depending on how many agents and seats you run, and we quote it after the free call. Every change happens in your own accounts, and we write each one down.
Related Research
Research · 6 min read
Many AI seats go quiet after the first few weeks
Use of paid AI seats peaks soon after launch, then settles lower. In a large Copilot trial, a worker's employer predicted their use better than their own work habits did.
How it works · 7 min read
How AI knowledge assistants work, and where they break
A company AI brain searches your files, hands the closest passages to a language model and has it write an answer with citations. Your sharing settings decide what it can see, and your documents decide how often it's right.
Free 30-minute call
See Where Your AI Budget Goes
On a free 30-minute call, tell us roughly what you spend on AI and what your agents do. We'll say where we'd look first and what a review would involve.